About Partners In Progress

Partners In Progress (PIP) is a mission-driven, local nonprofit organization dedicated to helping individuals with disabilities succeed. Through a diverse mix of programs and social enterprises-including residential services, vocational programs, janitorial services, and Highland Chocolates-we support meaningful employment, independence, and community inclusion.

Position Summary

Schedule: Full-Time | Hourly | Monday-Friday, 8:00 a.m.-4:30 p.m.

Pay Range: $48,880.00 - $61,360.00 per year

The Finance & Operations Manager works closely with the Director of Business Operations and collaborates with department managers, outside vendors, contract entities, and leadership across the organization. This role plays a key part in financial reporting, budgeting, compliance, and operational support-helping ensure financial stability, transparency, and informed decision-making across PIP's programs and businesses.

This is a full-time, hourly position, primarily working standard business hours (Monday-Friday, 8:00-4:30), with occasional flexibility required for special circumstances.

Key Responsibilities

1. Financial Reporting & Analysis

• Prepare accurate and timely monthly, quarterly, and annual financial statements across organizational programs and cost centers
• Analyze cost reports monthly and communicate trends to Department Directors.
• Reconcile assigned general ledger accounts and review journal entries for accuracy.
• Analyze financial variances and prepare narrative explanations and KPI reports, delivered on or before deadlines.

2. Budgeting & Forecasting

• Assist in the development of annual budgets for assigned cost centers.
• Prepare and maintain rolling forecasts.
• Monitor actual performance against budget and clearly communicate variances to leadership.
• Support organizational financial goals by maintaining budget variances within targeted thresholds

3. Compliance & Audit

• Prepare assigned audit schedules and supporting documentation.
• Conduct internal program audits on assigned departments.
• Respond to internal and external auditor inquiries.
• Ensure compliance with GAAP, funding regulations, contract requirements, and internal policies.
• Assist with corrective action plans for audit findings

4. Operational & Contract Support

• Maintain organized contract files and actively track renewal timelines.
• Coordinate with Program Managers, Directors, and Executive Leadership to ensure timely contract renewals.
• Prepare and file annual IRS Forms 1099.
• Maintain W-9s, vendor packets, and certificates of insurance.
• Track grant applications and expenditures; collaborate with staff to ensure timely and accurate compliance reporting.

5. Collaboration, Training & Communication

• Attend departmental and leadership meetings as needed.
• Prepare and distribute financial dashboards and reports.
• Provide training and technical assistance to staff on financial systems, procedures, and internal controls.
• Serve as a financial and operational liaison for departmental questions and problem-solving.

Candidate reports to director of Business Operations. This role collaborates with leaderships and other team members, does not supervise any other employees.

Qualifications:

Bachelors Degree in Accounting; Finance; Business Administration or related field. 3-5 years progressive experience in accounting, finance, or audit functions. Working knowledge of GAAP and nonprofit financial practices strongly preferred. Strong reconciliation, analysis, and reporting skills. Proficiency in financial systems and Microsoft excel.

Partners In Progress is an Equal Opportunity Employer committed to fostering an inclusive and respectful workplace.